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Monthly Business Continuity Tip: Export PowerPoint slides…in any way!

Did you know you can do more than just save your PowerPoint as a handout? Here we’ll show you how to export PowerPoint slides as a handout (because yes — it’s such a good thing to know!), as a PDF, as images, and as a video.

First, for any way that you want to export your PowerPoint:

  1. Open your PowerPoint.
  2. Go to File > Export.

Then, choose what you want to do!

Create Adobe PDF

To export PowerPoint slides as a PDF — so that each slide is a page in a single PDF document — simple choose “Create Adobe PDF”. It will ask you where to save the PDF, and then create it. Simple!

Only want to export a single slide or a range of slides, and not the entire thing? When saving your PDF to its location, choose the Options button next to Save.

The Acrobat PDFMaker dialogue box will appear, and at the bottom is the Slide Range section. Choose Current Slide, Selected Slides, or a range of Slide(s)!

Create a Video

Choose “Create a Video”, and then select the Presentation Quality and number of seconds to spend on each slide. If you have timings or narrations, you can choose to use them or not.

Then, click Create Video! Choose where to save your video, and you can switch between .mp4 or .wmv.

Create Handouts

Handouts will generate a Microsoft Word document, with variations for the layout of the slide content.

Choose “Create Handouts” from the Export menu, then click the Create Handouts button. From the Send to Microsoft Word dialogue box, choose the page layout you want and then click OK.

Once the Word handout has generated, you will need to save it.

Export as Image

To export PowerPoint slides as an image, choose Change File Type. At the bottom, under the Image File Types, choose PNG or JPEG. Click Save As.

In the window that pops up, save your exported image(s) to your desired location. Then click Save.

A box will appear asking you which slides you want to export — all or just the one you have selected. If you choose All Slides, each slide will be saved as a separate image.

That’s it! Now you know how to export your PowerPoint slides in multiple ways, for any project you might be working on.